R-01. PILOT RULES FOR COOPERATION AND SETTLEMENT — TEMPLATE
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  Template to be completed and adopted by the parties; requires legal and tax review for each specific implementation.

- Version: 1.0
- Date drafted: 25 September 2026
- Status: template to be completed and adopted
- Operator: [TO BE COMPLETED]
- Approved by: [TO BE COMPLETED]
- Date adopted: [TO BE COMPLETED]
- Date of application: [TO BE COMPLETED]

Scope: Organisation of a document-based B2B pilot.

Related Q&A: Q&A: Settlement 1–8 — https://tardigrada.ai/qa

1. Roles. The operator is [name, legal form, address, register, tax number, representation, contact — TO BE COMPLETED]. A participant is an entity that has concluded an accession agreement or R-02 incorporating R-01. The operator is responsible for its own coordination obligations; the transaction parties for their own performance.
2. Accession. Accession requires verification of registration and representation, of the scope of resources offered, and acceptance of an identified version of the documents. The participant provides current data and reports material changes before the next transaction.
3. Offer and transaction. Every offer and transaction is subject to individual acceptance. Silence or an entry in the demonstration panel does not constitute acceptance in this pilot. The card defines how the transaction is concluded and the required signatures, taking into account any form required by law.
4. Documentation and register. Documentation comprises R-03, proof of performance, the accounting document, the R-04 agreement where applicable, and the remaining balance. The register organised by the operator mirrors the source documents; it does not replace the participant's books. Keeping the register starts only once L-01 is met.
5. Risk and limits. Exposure limits are set by the parties concerned in writing or in another agreed permissible form. Exceeding them requires prior consent. Arrears or a justified dispute block new pilot transactions with that participant until clarified; the operator states the reason and how to present a position.
6. Reports and corrections. Error reports are received at [address — TO BE COMPLETED]. Acknowledgement within 3 business days; response within 14 calendar days. Where further fact-finding is needed, the response states its scope and a proposed date. The procedure does not limit statutory claims or time limits. Corrections preserve the original content, reason, date and approvals.
7. Fees. The price list [version/date — TO BE COMPLETED] or an order defines the amount, taxes, basis of charge, due date and refund rules. Without an accepted fee there is no basis to charge it under this template. A fee does not guarantee a partner or a business result.
8. Exit. The participant terminates participation with a notice period of [TO BE COMPLETED]. From the effective end of accepting new orders, the parties settle existing obligations. End of participation does not extinguish debts or transfer them to the operator.
9. Confidentiality and data. Confidential transaction data is shared with authorised persons to the extent necessary. Data protection roles, security measures and retention periods are defined in separate agreed documentation before launch; processor status requires assessment of the actual role.
10. Amendments and disputes. Amendments must state version and date and be communicated [period — TO BE COMPLETED]. New terms apply to future transactions after acceptance. Existing agreements are amended as they themselves provide. Governing law and dispute resolution: R-02, subject to mandatory law.

Adoption: operator [signature/date]; participant [signature/date]; annexes and versions [list].

SOURCES
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1. Polish Civil Code — ELI (https://eli.gov.pl/eli/DU/1964/93/ogl) — Current consolidated text. Art. 353¹ (freedom of contract) and Art. 498–505 (statutory set-off) as reference points for distinguishing contractual settlement from set-off.
2. Polish VAT Act — ELI (https://eli.gov.pl/eli/DU/2004/535/ogl) — Current consolidated text. The effects of a settlement depend on the type of supply and the taxpayer's situation.

Public sources are substantive references. They do not imply patronage, accreditation or endorsement of the project. Before signing, the templates must be completed and checked against the specific business.

Project and content author: Ada Margo — TarDigRada.ai