R-03. TRANSACTION CARD AND ACCEPTANCE PROTOCOL — TEMPLATE
=========================================================

  Template to be completed and adopted by the parties; requires legal and tax review for each specific implementation.

- Version: 1.0
- Date drafted: 25 September 2026
- Status: template to be completed and adopted
- Operator: [TO BE COMPLETED]
- Approved by: [TO BE COMPLETED]
- Date adopted: [TO BE COMPLETED]
- Date of application: [TO BE COMPLETED]

Scope: Documenting the offer, its acceptance and performance.

Related Q&A: Q&A: Settlement 2–3, 6 — https://tardigrada.ai/qa

Field  |  Content to be completed

ID / version / date  |  [ ]
Supplier / recipient / representation  |  [ ]
Related agreement  |  [ ]
Resource, specification, quantity and unit  |  [ ]
Right to provide / required permits  |  [ ]
Availability and offer validity  |  [ ]
Net price / VAT or exemption / gross / PLN  |  [ ]
Price justification / annex  |  [ ]
Delivery, costs, risk, deadline  |  [ ]
Acceptance criteria and quality documents  |  [ ]
Payment date / settlement method  |  [ ]
Maximum exposure / security  |  [ ]
Rights to deliverables / licence  |  [ ]
Party approvals / dates / form  |  [ ]

Acceptance protocol: performed [scope] on [ ]; accepted [scope]; reservations [ ]; evidence [ ]; remedial actions, owner and deadline [ ]; re-acceptance [ ]; accounting document [identifier]; signatures [ ].

Correction: original version [ ]; reason [ ]; changed fields [ ]; effect on price and taxes [ ]; approvals [ ].

SOURCES
=======

1. Polish Civil Code — ELI (https://eli.gov.pl/eli/DU/1964/93/ogl) — Current consolidated text. Art. 353¹ (freedom of contract) and Art. 498–505 (statutory set-off) as reference points for distinguishing contractual settlement from set-off.
2. Polish VAT Act — ELI (https://eli.gov.pl/eli/DU/2004/535/ogl) — Current consolidated text. The effects of a settlement depend on the type of supply and the taxpayer's situation.

Public sources are substantive references. They do not imply patronage, accreditation or endorsement of the project. Before signing, the templates must be completed and checked against the specific business.

Project and content author: Ada Margo — TarDigRada.ai